Perform a variety of administrative, accounting and bookkeeping duties according to established policies and procedures in order to maintain accurate financial and billing records and reports. Observe confidentiality of client and law office matters. Assist in preparation of financial analyses, budgets, and reports on a periodic basis.

Essential Duties and Responsibilities

“Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Utilize computerized accounting, timekeeping and billing, payables, and other software programs.
• Follow established procedures for entering, releasing, tracking and monitoring approved check requests, invoices, expense reimbursements, credit card expenses, seminars, dues, charitable and civic sponsorships, quarterly tax payments, and other payable requests. Follow procedures for all periodic deadlines.
• Initiate outgoing wires per established policies and procedures and post corresponding General Ledger journal entries.
• Enter soft costs associated with specific services, fees, and Firm departments on a predetermined, scheduled basis.
• Make charges on the firm’s AMEX card for approved invoices/firm expenses. Periodically review invoices for opportunities to shift payment to AMEX.
• Process filing fees charged by attorneys and LAAs on the A/P Specialist’s AMEX card through Chrome River.
• Responsible for timely and accurate mailing / routing of checks (internally and externally).
• Obtain W9 forms prior to requesting new vendor setup for all individuals/organizations who will receive a 1099 and retain forms for review during annual 1099 processing.
• Issue 1099’s to qualifying vendors and submits electronic file to IRS.
• Serve as backup to the Accounts Payable Supervisor for Chrome River functions including report approvals, importing and posting expense report data in Elite, completing bi-monthly direct pay exports, providing invoice copies upon request and other requests as needed.
• Reply to Auditor's Letters from a paralegal or attorney.

Qualifications

• Knowledge of basic accounting principles and statistics in order to provide financial reports at a level normally acquired through an associate degree in accounting or equivalent work experience.
• Computer/software proficiency with the basic Microsoft Office products as well as PDF and scanning software.
• A minimum of 3 years of progressively responsible work experience necessary to gain the expertise needed to carry out accurate accounting and bookkeeping duties.
• Ability to organize and prioritize tasks and complete them under time constraints with a high degree of accuracy.
• Interpersonal skills necessary in order to communicate with a diverse group of attorneys and staff in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Analytical skills necessary in order to conduct detailed analysis on various accounting problems.
• Work occasionally requires a high level of mental effort and strain when performing essential duties.
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position.
• Ability to operate standard office equipment including personal computer, copiers, calculator.
• Ability to adapt to an evolving work environment and participate in testing and implementation of new processes when necessary.
• Experience using Chrome River expense reimbursement / invoice software and Elite/3E accounting software preferred.

Working Conditions

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the performance of this job. It is not be construed as an exhaustive statement of essential functions, responsibilities or requirements.